COVID-19 HRM Toolkit


The COVID-19 pandemic is a serious public health threat that continues to permeate all populations and sectors in the country, and the job sector is no exception. This manual, consist of essential policies and procedures based on important issuances on COVID-19 prevention and management in the workplace.



Included in the Manual

COVID-19 Basics

General Rules

  • Must Dos
  • General Directions: Case Finding and Management
  • Detection
  • Isolation and Referral
  • Contact Tracing
  • COVID-19 Testing
  • Occupational Safety and Health Committees (OSH Committees)
  • Notification and Reporting

Reopening the workplace guidance

  • How to conduct remote interviewing
  • How to be a carer friendly employer
  • Coronavirus plan for business recovery employment implications
  • How to manage reopening the workplace
  • How to manage a temporary period of homeworking
  • Right to request flexible working
  • Disciplinary and grievance procedures
  • Holiday entitlement and pay

Risk Management

  • Risk Assessment
  • Classifying worker exposure to COVID-19
  • Implement workplace controls
  • Engineering Controls
  • Administrative Controls
  • Safe Work Practices
  • Personal Protective Equipment (PPE

Addressing stress, psychosocial risks and violence & harassment

Arrangements for suspected and confirmed COVID-19 cases at the workplace.

Maintaining Health and Safety Policies and Procedures

  • Personal Safety Practices
  • Mental and Emotional Wellbeing
  • Diet and Nutrition
  • Physical Fitness
  • Smoke-Free Workplaces

Leave Management Policies and Procedures

Remote Work Policies and Procedures

Recruitment and Selection Policies and Procedures

Employee Benefits policies and Procedures

Medical Surveillance Policies and Procedures

Vaccination Policy


  • Letter to remind employees to book and take their holiday leave entitlement before the end of the 2020 leave year
  • Letter to recall an employee to the workplace due to easing or lifting of lockdown
  • Letter inviting an employee to a consultation meeting to discuss a proposal to vary terms and conditions of employment due to COVID-19
  • Letter on agreement of variation of contract due to COVID-19
  • Placing staff on agile working policy
  • Visitor questionnaire
  • Model homeworking agreement
  • Record of returning to the workplace after lockdown
  • Letter to end furlough due to easing or lifting of lockdown
  • Letter of eligibility that employee cannot work from home
  • Letter to amend start/finish times due to shift staggering
  • Letter advising that a temporary period of homeworking is to continue
  • Letter confirming carry over of annual leave into the next leave year
  • Letter inviting an applicant to an interview with COVID-19 social distancing measures in place
  • Letter informing staff that the workplace is to reopen and safety provisions in place
  • Letter to staff who refuse to return to work due to COVID-19 concerns
  • COVID-19 general workplace safety risk assessment
  • Returning to work after lockdown checklist

Go to Top